89 PRS Proofreading and Editing Service PhD Experts • All Academic Areas • Fast Turnaround • High Quality of the list preventing marginal comments on individual features of the references, which means that an editor or proofreader can only highlight and comment on the list as a whole, not on individual details within the list. This can result in a less precise and effective means of communication with both editors and proofreaders, so do keep that in mind when adding your citations and reference list. There are many reasons, then, to maintain as much control over all aspects of your paper as possible. So when you use automatic formatting of any kind, use it sparingly and carefully, and treat it as a helpful tool, not as a substitute for your own discernment and sense of design. PARt II: PRePARIng, PResentIng And PolIsHIng YoUR woRk PRS Tip: There are simple ways to avoid or effectively use automatic formatting in Word without altering programme settings. The following two will help you resolve problems I’ve mentioned above: • When you want to avoid the automatic numbering function in lists and headings, begin by typing a space on the line followed by the heading or item, then return to the beginning of the line and add the number before the space. Since it’s when you add a space or return after a number that the automatic numbering kicks in, it won’t apply if you enter the information in this way. • If a footnote has disappeared from the bottom of the page, add a new footnote to the main text a few words before the number of the lost footnote. This usually nudges the programme into remembering the lost footnote, which will reappear. Then you can delete the unnecessary note you added (or simply use the ‘undo’ button) and the lost note will remain, but in some documents this procedure may need to be repeated whenever the file is opened or major changes are made.