63 PRS Proofreading and Editing Service PhD Experts • All Academic Areas • Fast Turnaround • High Quality the journal deems the definition unnecessary, it can always be removed. Be sure that the terms you use in your tables and figures match those you use in the paper itself precisely, and that the abbreviations take the same forms in both the paper and the tables and figures. In fact, it’s essential to ensure that all the data presented in tables and figures are entirely consistent with data presented in the paper (and the abstract as well). This is to say that the format in which you present similar data in both places should be identical, and any overlapping data should be exactly the same in content as well as format in both places. Remember that data stand alone in a table or figure, so they need to be perfect and should be checked more than once by more than one pair of knowledgeable eyes. Even a simple error can not only render the information incorrect, it can also alter the overall appearance of the table or figure, and since an effective visual representation of information is precisely the goal of tables and figures, this can be disastrous. All numbers in a table or figure can be written as numerals and should be accurately formatted in keeping with English convention and/or journal guidelines (on the use of numbers in academic or scientific prose, see Section 4.4.1 above). Journal guidelines should also be consulted to determine exactly how to place and submit your tables and figures in relation to your paper. Variations are myriad: when submitting to some journals you can simply place your tables and figures where you’d have them located in the published version; others will want all tables and figures added at the end of the document and only placement notes – e.g., ‘Insert Table 1 here’ and ‘Figure 3 about here’ – within the body of the paper. ‘Added at the end of the document’ can mean either before or after the reference list, and for some journals PARt II: PRePARIng, PResentIng And PolIsHIng YoUR woRk