When your work is ready for proofreading, please rename your document if possible as follows: First-name_Last-name_today’s-date. For instance, if your first name is Andre, your last name is Carpenter and today’s date is 2 July 2014, the name of your file would be Andre_Carpenter_02072014.

If you send more than one file to us on the same day please name the second file Andre_Carpenter_02072014_2, the third file Andre_Carpenter_02072014_3 and so on

Please click on our dropbox at https://easy.filemail.com/ or send that file to [email protected] and complete the following details:

Your name:
Your university or institution:
Address details:
Academic field of your document(s):
Your deadline:
Style guide:
Particular comments:

The format should be either British or American English. The style guide could be Harvard referencing, Chicago referencing, APA style, weblink to author instructions of a journal, etc. If no style guide is supplied we correct references to the style that is prevalent in the document to ensure continuity.

Please note the deadline should be the time and date you need it in your e-mail inbox. The deadline should ideally allow you plenty of time before the due date for submission to respond to any suggestions and recommendations made by the proofreader (this often involves the need to add or complete bibliographical references), as well as to print and bind the document.

Our team is available 24 hours a day. We aim to respond within 2 hours. Here are our opening hours:

Monday: Open 24 hours
Tuesday: Open 24 hours
Wednesday: Open 24 hours
Thursday: Open 24 hours
Friday: Open 24 hours
Saturday: Open 24 hours
Sunday: Open 24 hours

As soon as Proof-Reading-Service.com receives your document, we will carry out a word count in Microsoft Word (Tools → Word count…). The indicated word count will be multiplied by the rate that applies to you.

After we have carried out the word count and the calculation we will send you an e-mail confirming the price, deadline, format and style guide. Even if heavy editing is required and we have to spend more time on your document than we anticipated we guarantee that the calculated price will not go up.

Your document is proofread using the ‘track changes’ function of Microsoft Word. This is a standard function installed in most versions of Microsoft Word. This function allows you to move easily between changes and accept any or all of the modifications proposed by the proofreader. Corrections, suggestions and comments are shown in the right-hand margin and are easy to accept into your document.

When we have finished proofreading we will return two files to you: a tracked version and a clean version of your proofread document. The tracked version is named yourfilename_tracked_version and the clean version is named yourfilename_clean_version. Using our previous example these would be: Andre_Carpenter_02072023_tracked_version and Andre_Carpenter_02072023_clean_version.

The advantage of this method is that in the tracked version of your document you can easily move between the changes the proofreader has made. The clean version is ready to print out and you do not have to type in all the changes yourself. Corrections, suggestions and comments are shown in the right-hand margin of the tracked version. Click on the appropriate file below to see the difference: Andre_Carpenter_02072023_tracked_version or Andre_Carpenter_02072023_clean_version.

LaTeX documents can also be proofread. It would help if you include any unusual style files that you used (e.g. journal, style, sty, tex or ps files). We are able to show what alterations our editor has made to a PDF document. This will highlight any changes to the text.